MAZDA TEAM MID-ATLANTIC BYLAWS

Section I. — NAME
The official name of the organization shall be Mazda Team Mid-Atlantic. The official abbreviation shall be MTMA.

Section II. — PURPOSE
The purpose of this club shall be to provide social and recreational activities for the mutual benefit of club members.

Section III. — MEMBERSHIP AND QUALIFICATIONS
All members must hold a valid drivers license and maintain automobile insurance as required by law.

  1. Mazda owners-enthusiasts currently residing in the states of New York, New Jersey, Pennsylvania, and Delaware shall be eligible for a full membership with voting privileges. Those who do not fulfill these requirements are eligible for an honorary membership without any voting privileges.
  2. A single full membership shall consist of a single person and shall have one vote in general membership meetings.
  3. Honorary Membership rights include an invitation to participate in any club event described in Section X Description Of Activities, and the right to attend any general membership meeting.
  4. Full Membership rights include all those of an Honorary Membership, as well as the right to vote at general membership meetings, by mail, or through electronic means, the right to attend any meeting of the Executive Board as a non-voting observer, the right to run for and serve in any Executive Board position, inclusion in all mailings of general membership publications, an '@mazdateam.org' personal email address, and a home page on the MTMA website (http://www.mazdateam.org).
  5. Members and their guests shall act in accordance with the stated purpose of the club. Failure to do so may result in immediate suspension and/or termination of membership based on vote of the Executive Board.
  6. Members must attend at least 3 official Mazda Team Mid-Atlantic events, at least one of which is designated as a major event as described in Section X, during a single calendar year to remain an active member with voting privileges.
  7. Members must register and post on the official Mazda Team Mid-Atlantic Forum (http://www.mazdateam.org/forum) to remain an active member with voting privileges.

Section IV. — OFFICERS AND DUTIES
The elected officers shall consist of a President, and four (4) Chairs. Of the four chairs, one must reside within the state of New Jersey, one must reside within the state of New York, one must reside in the state of Pennsylvania, and one must reside in the state of Delaware. All positions require eligibility as a 'Full Member' as described in Section III.

  1. The President may preside at all membership and Executive Board meetings; shall enforce these bylaws; shall oversee the Chairs and assist the Chairs as needed; shall co-sign contracts; shall be responsible for carrying out the decisions of the membership; shall be involved in the organization of all major events as described in Section X; shall serve as a liaison between Mazda Team Mid-Atlantic and all other organizations; shall regularly attend bi-weekly Executive Board meetings; shall keep records of club funds received and used, including an annual financial report showing all income and disbursements of funds. In the event of an absence or a vacation of an elected officer on the Executive Board, the President may assume the duties of that office on a temporary basis until the absent officer resumes their duties or until a new officer is appointed and confirmed by the Executive Board.
  2. The Chairs shall oversee the areas assigned to them (New York, New Jersey, Pennsylvania, or Delaware); may preside at all membership and Executive Board meetings in the absence of the President; shall enforce these bylaws; shall co-sign contracts in the absence of the President with approval from the Executive Board; shall organize at minimum six (6) official events each calendar year, at least one (1) of which must be designated a major event as described in Section X; shall serve as a liaison between members and the Executive Board; shall maintain up to date records of all members residing in their area; shall be responsible for carrying out the decisions of the membership; shall maintain an attendance list at all official meets or designate a person to do so in the event of the Chair's absence; and shall regularly attend monthly Executive Board meetings.

Section V. — EXECUTIVE BOARD
The Executive Board shall consist of the elected officers.

  1. No member of the Executive Board shall hold more than one elected office per term, except the President on a temporary basis per Section IV-1.
  2. The purpose and function of the Executive Board shall be to make recommendations to the membership on club matters and events. Recommendations are taken to the general membership based on a simple majority vote of the board.
  3. The Executive Board shall by majority vote appoint another club member in good standing to assume the duties of a vacated office until the next election by general membership.

Section VI. — MEETINGS
A general membership or Executive Board meeting shall be held as specified below, at a time and place determined by the members. A vote for general business matters is passed by a simple majority of the voting members present as long as a quorum is attained. Due to the large geographic area the club spans, meetings may take place either in person at a specific location or through an online chat.

  1. A special Executive Board meeting may be called by a majority vote of the Executive Board.
  2. A special meeting must be called by the President upon presentation of a petition signed by at least twenty-five (25%) percent of the members.
  3. General membership meetings shall be held once per month, and shall be open to all current and potential members.
  4. Executive Board meetings shall be held twice per month, and shall be open to all full members.

Section VII. — APPOINTMENTS
The President, subject to the approval by majority of the elected officers, shall make appointments as deemed necessary.

Section VIII. — QUORUMS
A quorum shall be necessary to conduct voting at Executive Board meetings and regular membership meetings. Should a quorum not be attained, a vote may not be taken during the meeting. However, the meeting may continue for informational purposes.

  1. A quorum for an Executive Board meeting shall consist of the majority of the elected officers for a total of three (3) members attending.
  2. A quorum for a general membership meeting shall consist of a majority of the elected officers and five (5) non-elected voting members in good standing for a total of eight (8) members attending.
  3. A quorum for an electronic or mail-based vote shall consist of a majority of the total membership.
  4. A general membership meeting is not subject to voting unless announced in advance to the general membership.
  5. If a quorum cannot be reached by the third consecutive meeting, the Executive Board may conduct the business of the club representing the best interest of the club.

Section IX. — NOMINATIONS, ELECTIONS, AND TERM OF OFFICE

  1. Only active members in good standing shall be eligible for election or appointment as officers.
  2. Elections will be held at the monthly meeting occurring in the month of December.
  3. Term of office for all Executive Board members will be for one year, beginning and ending on January 1st.

Section X. — DESCRIPTION OF ACTIVITIES

  1. The activities in which Mazda Team Mid-Atlantic members will be able to participate include but are not limited to: Social gatherings, such as picnics, parties, and meetings; Fun runs; Car shows; Autocrosses; Tech/Install days, and Member discounts.
  2. All official events must be approved by the Chair whose area in which the event is scheduled to occur no less than fifteen (15) days prior to the date of the event, and must have a minimum of five (5) members attending.
  3. All major events must be approved by the President no less than thirty (30) days prior to the date of the event, and must have a minimum of ten (10) members attending.

Section XI. — INDEMNIFICATION OF OFFICERS, EXECUTIVE BOARD MEMBERS, AND MEMBERS
The organization shall indemnify its Officers, Executive Board Members and Members to the limit of the organization’s assets.

Section XII. — AUTHORITY
Any matters not included in these bylaws are to be determined by ‘Robert's Rules of Order’.

Section XIII. — AMENDMENTS OR REVISION OF BYLAWS
These bylaws may be amended or revised in writing at any regular meeting or special meeting at which a quorum is reached. A two-thirds vote by mail ballot, electronic ballot, and in person ballot of the regular membership responding to the vote, provided such amendment or revision shall be read and distributed to the membership one meeting previous to the vote. Bylaw amendments and revisions become effective upon approval by the general membership.

Section XIV. — DISSOLUTION OF THE CLUB
In the event of a unanimous vote by all members in good standing or total club membership falling to three members or below, said remaining members may dissolve the club and distribute any remaining assets to the remaining members in good standing by an even percentage.

Section XV. — ADDRESS OF THE CLUB
The official address of Mazda Team Mid-Atlantic is to coincide with that of its current president. This shall be edited following the president’s election.